How to Update Your Email Signature (2025 Guide)

Follow these simple steps to update your email signature in Gmail with both HTML and plain text versions.

Step 1: Open Gmail Settings #

Go to your Gmail inbox, click the gear icon in the top right, then select “See all settings.”

Scroll to the “Signature” section. Click “+ CREATE NEW” and assign a unique name to your new HTML signature.

Open the HTML signature link in a new browser tab (preferably in Chrome). It should look like this:

Click anywhere on the page, then copy everything:

Return to Gmail settings and click into the newly created signature field.

Tip: Press Return three times before pasting to create space above the signature. After pasting, press Return once to add a line below.

Repeat steps 2 through 4 using the plain text signature link:

Set your signature preferences:

Scroll to the bottom of the settings page and click “Save Changes.”

Click “Compose” and verify your new signature appears correctly.

To ensure consistency across devices, turn off Gmail’s mobile signature: